“I almost never ever touch the mouse,” Rahul Vohra, founder of Superhuman (an email software that claims to provide the fastest email experience in the world) told me. Fortunately, most software shares the same shortcuts, meaning the more you learn, the faster you will become across the board. That’s eight days a year! The benefits of learning keyboard shortcuts can be enormous for your productivity. 2) Avoid using the mouse.Ī study by Brainscape found that most people lose an average of two seconds per minute of work by using their mouse instead of keyboard shortcuts. If you are most alert in the mornings, try to schedule your most demanding tasks and meetings early on, and leave the afternoons open for some quiet work hours. Other days, I have no meetings at all and can really focus and be productive.”Ĭonsider creating rules around your own schedule. “I schedule a five-minute buffer between each just to catch up on email and to have a safety net in case a meeting runs long. “On a teaching day, I hold all my office hours in the same general time frame,” he said. Wharton Professor Adam Grant told me he’s found a way around this. It’s hard to get into flow when you know you have a major interruption around the corner. What do you find yourself doing before a Zoom call with your professor, a virtual team update, or a one-on-one meeting with your boss? You’re most likely thinking about what you’re going to say, deliberating questions, or rehearsing some kind of a presentation. Research from Ohio State University has shown that when we have a meeting coming up in the next hour or two, we get 22% less work done compared to when we have no upcoming meetings at all. The idea is that you only look at your inbox two to three times a day or pause notifications for a period of time so that you can focus on work without distractions.īatching meetings, calls, or virtual events can be equally effective. 1) Batch your meetings.īatch checking emails has become a common productivity tip. I spoke to them about their routines, rituals, practices, and work hacks to understand how they get so much more done (even during the pandemic) than your average person.įour tips especially stood out. To explore this question, I set out to interview a number of rock star authors, musicians, entertainers, entrepreneurs, and business leaders for my podcast, How I Work. It read, “You have the same number of hours in the day as Beyoncé.” I doubt that anyone became more productive or achieved greater heights as a result of these words, but it made me wonder: Do high achievers approach their days and their work differently than most people? How do they become so efficient and productive? In 2018, I came across a meme that was going viral on the Internet. Therefore, setting deadlines is super important otherwise, you’ll end up procrastinating.Where your work meets your life. You’ll be surprised how faster you can get your work done by doing this. Set deadlines - target date and time for each and every activity. Next time when you start working on a project or task try doing this -Ĭalculate the amount of time you’ll need to complete every part of the project or task That’s the kind of target you need to set for yourself to get your work done earlier. But have you tried setting one for yourself?įor instance, do you remember the night before the final submission date during school days? How you could only complete the assignments at the last minute. Well, a client providing you with a deadline is one thing. This way you can keep learning and improving throughout your career. Taking input from others will help you analyze your work in more depth and perform even better. Get feedback from your co-workers, seniors, spouse, or anyone whose opinion you respect. You just need to figure out the ones that give you the maximum value and spend more time on those than others. Although this does not mean you ignore the rest of the activities.Įvery task is important. Well, it is used to determine the causes which are likely the most productive and then focus primarily on them.īasically, here you’re going to prioritize that 20% of activities that will give you the best outcomes. So, how exactly does the 80/20 rule work? The 80/20 rule claims that 80% of outcomes are the result of 20% of inputs or causes for any set of activities. Incorporate the 80/20 rule for best results Since it can divert your attention away from your current task, it is better to avoid such tasks for the time being. When you're finished with your to-do list, you can get back to it. Simply make a note of it and return to your current task. If you're a perfectionist, I'm sure you deal with situations like this every other day. While working on a certain project, you may come across an old project (work done earlier) and realize that it requires some changes. Avoid distracting minor tasks (while working)
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